Real-Time Visit Orchestration for Clinical Research Sites
CliniTrackr helps research teams manage assessments, dosing windows, subject workflows, and time-sensitive clinical tasks from one live operational board. See active subjects, study assignments, assessment windows, task status, staff responsibilities, and upcoming timepoints — all in one place, giving staff, supervisors, and leadership a shared view of what needs to happen, when it needs to happen, and who is responsible.
- KB1007Room 12Vital Signs· ±5 Min Window20:03Dose TimeVital Signs±5 Min Window00:18Remaining00:18CRITICALSarah T.
- MR1008Room 14PK Draw· ±2 Min Window20:15Dose TimePK Draw±2 Min Window01:30Remaining01:30MID WINDOWJames L.
- NP2001Room 21Temperature· ±5 Min Window19:55Dose TimeTemperature±5 Min Window00:44Remaining00:44CRITICALAlicia M.
- RC2002Room 22Vitals· ±10 Min Window20:05Dose TimeVitals±10 Min Window02:31Remaining02:31MID WINDOWAlicia M.
Clinical research teams are managing too much in too many places.
Coordinators, nurses, and supervisors are stretched across protocols, paper trackers, whiteboards, and chat threads — while dosing windows tick down in real time.
Tight protocol timepoints slip when teams can't see what's due next.
Manual tracking increases the chance of missed windows and rework.
Critical timing lives on surfaces no one can see from the floor.
Coordinators, nurses, and supervisors operate from different views.
Leadership lacks a real-time picture of who is doing what, when.
Documentation, timing, and downstream assessments are hard to track.
CliniTrackr turns complex visit schedules into a live operational dashboard.
See active subjects, study assignments, assessment windows, task status, staff responsibilities, and upcoming timepoints — all in one place. CliniTrackr gives staff, supervisors, and leadership a shared operational view of what needs to happen, when it needs to happen, and who is responsible.
Your protocols. Your workflow. Configured to fit.
Every site runs a little differently — and every sponsor protocol adds its own quirks. CliniTrackr is fully configurable so the dashboard matches the way your team actually works. Add custom timepoints, tune window tolerances, define rescue-med rules, choose which roles see which boards, and reorder anything on the fly. No engineering tickets, no waiting on a vendor — just an Administrator and a few clicks.
- ✓Custom timepoints & windows
- ✓Role-based board layouts
- ✓Study- & cohort-specific rules
- ✓Configurable alerts & escalations
- ✓Branding for your site
- ✓White-glove onboarding
Subject 1007 ready for dosing.
Coordinators, nurses, and supervisors get immediate visibility into dosing-based timepoint windows, live countdowns, and rescue medication documentation.
Timepoint Window Board
Configurable per AdministratorConfigurable timepoints can be added, modified, reordered, or removed.
- 15 Min Post DoseTarget 09:34 · Window 09:29 – 09:39NRSPKStatusFINAL WARNINGCountdown00:00:39
- 30 Min Post DoseTarget 09:49 · Window 09:44 – 09:54NRSVitalsPKStatusMID-WINDOWCountdown00:15:39
- 1 HR Post DoseTarget 10:19 · Window 10:09 – 10:29NRSECGVitalsPKStatusOPENCountdown00:45:39
- 2 HR Post DoseTarget 11:19 · Window 11:09 – 11:29NRSVitalsPKMotorStatusUPCOMINGCountdown01:45:39
Everything your site needs to run the visit.
Purpose-built for inpatient and outpatient clinical research operations.
Live Assessment Windows
Track upcoming, open, due-soon, and overdue assessments with visual status indicators across every subject.
Subject Visit Dashboard
View each subject's protocol-driven tasks, assessments, target times, and completion status at a glance.
Drag-and-Drop Protocol Builder
Build study-specific assessment schedules without needing technical staff or developer support.
TV Command Board
Display live study activity on large screens so the entire team stays aware during high-volume visits.
Staff Mobile View
Nurses, coordinators, and staff see assigned tasks and upcoming timepoints from tablets or phones.
Rescue Medication Visibility
Support better awareness of rescue medication timing, documentation needs, and downstream visit impact.
See CliniTrackr in Action
A short product walkthrough of the live command board, protocol builder, and staff mobile view — designed around real subject visit days.
Built to reduce chaos during high-pressure visits.
CliniTrackr helps your team stay aligned, informed, and ahead of the protocol clock.
- Improve real-time communication across coordinators, nurses, and supervisors
- Reduce missed assessment windows with visible due-soon and overdue states
- Support protocol compliance with structured, protocol-driven workflows
- Improve staff coordination and ownership of every task
- Help supervisors identify bottlenecks earlier in the visit
- Create a calmer, more organized visit environment
- Support better handoffs between shifts and roles
Designed for the way research sites actually run.
From protocol to live floor in five steps.
Drag-and-drop assessment timepoints and windows.
Enroll subjects and map them to a protocol.
See open, due-soon, and overdue at a glance.
Tablets, phones, or workstations on the floor.
The command board reveals bottlenecks early.
Bring real-time visibility to your research site.
Request a demo of CliniTrackr and see the live operational board built for clinical research operations.